Excellence Innovation Community Engagement

Medical Education News (June 2017)

By June 9, 2017October 7th, 2019No Comments

Director of Training Report

“What we can learn best from good teachers is how to teach ourselves better.” (John Holt)

As seems par for the course these days, it is very busy in the education and training space. Following the very well attended GP Supervisor residential in San Remo recently, there are a few issues I would like to highlight in this newsletter.

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Videotaping is permitted (and encouraged) by EV, as long as the process complies with the Health Records Act (HRA) 2001 (Vic), Information Privacy Principles(IPPs) and Health Privacy Principles (HPPs). Copies are available on the Victorian government website or I could provide copies on request. This is consistent with the email sent to all supervisors and practice managers by David Glasson, EV CEO in 2016.

Videotaping consultations, with patient permission, and then reviewing them yourself and with trusted others provides a unique and invaluable learning opportunity in regards to consultation and communication skills. However, the Health Records Act (HRA) 2001 (Vic) and clarifying advice from the Health Services Commissioner makes it clear that the videotape of the consultation is a medical record under the Act, hence storage and destruction of the videos needs to conform to the requirements of a medical record.

A supervisor at the residential advised that videotaping of consultations was continuing at their practice and complied with the legislative requirements by filming a consultation, then using the SD card to import the consultation directly into the patient record (using Best Practice) on that date, then destroying the SD card. This way the videotaped consultation was “backed up” along with the patient’s other medical records. A simple solution!

Another option is videotaping of consultations with an actor or volunteer role-playing a patient. The volunteer may be a fellow registrar, a practice staff member, a medical educator or anyone else for whom there was not a medical service being provided. This would not fall under the HRA. EV has developed “scripts” for a number of role-plays if needed.

Please contact me if you wish to access these cases.


person1person2Who is who?

The program support and medical education staff are identified on the EV website, under Explore EV and Our Team drop-down menus. I was asked to provide some details of a slide used at the residential. All the education team below can be contacted via email using:



Dr James Brown – Director of Education Quality Improvement

Professor Neil Spike – Director of Training

Dr Patrick Kinsella – Professional Development Coordinator

Dr Carolyn O’Shea – Education Resource Development Coordinator

Dr Heather Grusauskas – Accreditation and Practice Support Coordinator

Professor Marlene Drysdale – Senior Aboriginal Health Educator and Advisor


Dr Heather McGarry – Education Program and Curriculum Coordinator (General)

Dr Andrew Roberts – Education Program and Curriculum Coordinator (Rural)

Dr Caroline Johnson – Registrar Support and Progress Coordinator (General)

Dr Elizabeth Bulling – Registrar Support and Progress Coordinator (Rural)

fingerDon’t forget!

Registrars are enrolling for the RACGP and ACRRM examinations in 2017.2. RTOs are required by RACGP to sign-off on a registrar’s “readiness to sit”. An important component is having all registrar and supervisor feedback completed and uploaded for each training term. If this is not completed by the time of enrolments, registrars may not be eligible to sit their exams.

Remember that two-way feedback is required at week 6 and week 20 of the term.

Please feel free to contact me for any further information on the above topics or any other training issues.

More details to come on the RACGP and ACRRM selection processes in the next newsletter.

Neil Spike
Director of Training