Zoom Meeting Preparation

Zoom Invitation

  • EV sends Zoom meeting invitations by email. The email will have a link (URL) which you will click on the day to get into your meeting.
  • If you cannot use the URL and need to manually connect, you will be asked for the Zoom Meeting ID and Password. Both items are in the email.

Connecting to a Zoom Meeting

  • Click on the link provided by email to connect to Zoom.
  • The Zoom client will open and ask you how you want to join.
  • In most instances “Join with Computer Audio” is sufficient.
  • If you have not tested your Speaker/Headset and Microphone, now is the time to do that.
  • You may automatically be moved into a waiting room or wait for the host to join first. This will come up on your screen.
  • If you need to connect by phone only then choose “Phone Call” from the above screen.

Zoom Navigation

  • The following image shows you where to control your audio and video.
  • Click on the icons to turn your microphone and/or camera on or off.
  • Selecting the ‘up arrow’ will display more audio or visual options.
  • Additional Zoom settings (not related to audio or video) are at the bottom of the Zoom window and include a number of options
  • If you want to exit then click on Leave Meeting
  • You can control how you view all the video-feeds. Normally in the top right corner of the screen, there is a button called “view”. This allows you to select “Gallery” or Speaker views. Gallery view allows you to see everyone at once. Speaker view shows only the person who is speaking. Your computer processor may limit the number of feeds you can see.

Zoom Security Settings

Your host will determine what level of access and security you have in the meeting including whether:

  • You are muted
  • You can chat
  • You can share your screen
  • You can react with emoticons
  • You can enter a Breakout Room
  • Whether you can record

Zoom Telehealth Consultation

  • In the event of a telehealth consultation, you must get the patient’s consent and note it in the patient’s medical record. You also need to put your phone on speaker mode and put device close to phone, so the Medical Educator can hear.
  • The Medical Educator may mute themselves and turn their video off during the consultations

Video Tutorials

Join Meeting

Audio and Visual

Meeting Controls

Breakout Rooms

Screen Share