Excellence Innovation Community Engagement

Program Support

Training Post Profiles 

All our accredited training posts are now available to view on EV’s new Training Post Profile platform. Registrars and practices now have the option to search and filter or use the interactive map to navigate to accredited practices in specific areas. 

We thank all of our training practices who provided additional information to be included in the updated Training Post Profile platform. This has replaced the Practice Profiles that were previously available in Pivotal. 

We are pleased to announce the Training Post Profile platform went live on 22 June 2021, in time for Round 1 of the Practice Match. To view the profiles, please click here. Accessing the detailed information on each training post requires logging in to Okta via the link provided in the website. 

Teaching topics in RCTIs 

Teaching topics that are recorded in RCTIs provide useful information for registrars to track in line with their learning plan, as well as practices to keep a record of for registrar training. 

EV have reviewed the requirement for practices to enter detailed teaching topics in the monthly RCTIs. It has been decided that this will no longer be a requirement moving forward in all RCTIs. Practices and registrars are still encouraged to record and track weekly teaching topics. The field in the RCTIs will still be available for practices who still wish to record them in Pivotal. 

Teaching time

The Royal Australian College of General Practitioners (RACGP) have updated their Standards for General Practice Training. The third edition of the Standards can be found here. 

EV have updated the 2021 Registrar and Training Post Handbooks (attached) as well as other relevant documentation to be consistent with the RACGP Standards and can be found here. These changes came into effect on 1 April 2021 and are outlined below: 

  • Total in-practice teaching and learning time has not changed. 
  • Protected teaching time has been reworded to formal structured. This time must occur free from interruptions and can include:

○ tutorial/educational sessions
○ based teaching
○ scenario discussion
○ specifically addressing the registrar’s learning needs
○ feedback on observed consultations
○ of clinical work
○ Cultural education. 

  • GPT2 formal structured in-practice teaching and learning has changed to a minimum of half an hour per week.  
  • Formal structured must be blocked out in the calendar so the registrar and supervisor are not interrupted. The sessions need to be planned ahead of time with clear understanding by both registrar and supervisor with the topic/s to be covered prior to the session, as well as the method e.g. direct observation.   
  • Structured teaching time must be blocked out in the calendar but the topics and method can be more ad hoc and do not need to be pre-planned.  

 

Term  FTE Hours per week 
0.50  0.75  1.00 
GPT1/CGT1 (1 hr formal structured)  1.50  2.25  3.00 
GPT2/CGT2 (0.5 hr formal structured)  1.00  1.00  1.50 
GPT3/CGT3 (structured)  0.75  0.75  0.75 

Supervisor PD News

“There is immense power when a group of people with similar interests gets together to work toward the same goals.” - Idowu Koyenikan 

EV has continued to deliver professional development workshops remotely for supervisors and practice managers during 2021. This has created logistical and resource challenges for our delivery team who have worked tirelessly, sometimes delivering three Zoom meetings in the one week. It is clearly understood that remote delivery of workshop content cannot deliver the most valued aspects – collegiality and networking opportunities. GPTEC 2019 and COVID in 2020 resulted in changes to our usual supervisor PD schedule, in 2021 EV is planning to restart the residentials at San Remo and Yarra Valley. These are being planned as face-to-face events to provide engaging workshop content but also provide the opportunity to network and support each other in such personally and professionally demanding times. Of course, given the uncertainty of pandemic times, a contingency plan for remote delivery is also being developed. Let’s keep our collective fingers crossed as there has been tremendous numbers of supervisors expressing interest in attending. Confirmation letters and the final program will be going out soon.

Practice Support

“Sometimes people might believe in themselves, but it’s not enough when they feel like they don’t have support.” - Kristina Forest  

EV has recently separated the region-wide functions of Accreditation and Practice Support & Development. Dr Heather Grusauskas continues to coordinate the accreditation portfolio whilst Dr Niroshe Amarasekera has taken on the role of coordinating the expanded practice support and development portfolio. The accreditation team will continue to perform new training practice accreditations, reaccreditations and deliver the Foundation Workshops for new supervisors. The practice support team has a broad objective of providing support to training practices to maximise the positive learning environment for EV registrars. This includes professional development activities for supervisors, practice managers but also engaging with other staff involved in supporting registrars within the practice; providing timely feedback for all practices; a mentor program for new supervisors and practice managers and providing specific individualised support for practices where issues arise.   

Being an evolving portfolio, it is anticipated that there may be additional activities identified that require support and development. One area of review is the professional development requirements for EV supervisors moving forward in 2022. Feedback and ideas will be sought from supervisors during focus groups at the residentials later in 2021.

Accreditation

We continue to support training posts in metropolitan Melbourne and Gippsland to be accredited and re-accredited against the Royal Australian College of General Practitioners (RACGP) Standards for General Practice Training and/or the Australian College of Rural and Remote Medicine (ACRRM) Supervisor and Training Post Standards. This includes reaccreditation, review of newly accredited practices and new accreditations. We currently have seven new practices undergoing accreditation across the region. We have needed to be both flexible and adaptable in our approaches. New accreditations have been completed via in person visits, ZOOM visits with additional video evidence as required. The amount and format of information required for both reaccreditation and review of newly accredited practices has been reworked and this has resulted in a considerable reduction in the amount of paperwork required. As a result, we are able to offer a much quicker turn around for both practices and training facilities. Many of these are now undertaken via desk top review. Planning is also in place to put these online. 

Staffing 

This year has seen the retirement of Dr Peter Tsoi and some new members joining the accreditation team. I would like to welcome Dr Gerard Connors, Dr Belinda Hosking, Dr Esther Gershenzon and Dr Ananya Murthy Arthashri who will join Dr Ray Carne and Dr Madan. At the end of this month MS Susan Strafford who will be joining EV as the administrative assistant. 

Activities over the last 6 months 

Practices 

  • Providing one on one support  
  • Working with practices to find solutions to issues  
  • Keeping practices up to date with accreditation requirements 

Supervisors 

  • Foundation Courses for new supervisors  
  • Blended off-site and on-site supervision plans  
  • Working with supervisors to ensure that supervision and teaching levels are maintained  

 

Dr Heather Grusauskas
Accreditation Coordinator

Supervisor Liaison Officer Report

Metro SLO report

Some of you will be aware that the Department of Health (Federal) doesn’t want RTOs to continue being the vehicle for GP training after January 2023. RACGP and ACRRM are developing their own training models to replace them. For those of you who have been through several changes in who administers and oversees the training will know that in the past these changes didn’t produce much upheaval in the practices. Hopefully the same happens again. 

In the interim, EV staff are working hard under difficult circumstances (working from home, job uncertainty, etc) to support you, your practices and our Registrars, so please be kind to them. 

For more information on what’s happening nationally please refer to the most recent (27/5) GPSA enews on the GPSA website. Topics include “transition to profession led training”, “Supervisor remuneration and reform” and “Single Employer model”. 

A new portfolio has been developed called “Practice support and development”, with two experienced GPs – Niroshe Amarasekera and Susan Barnett and experienced administrator Pauline Gunn. They will provide even more support to Practices, particularly new ones and will be involved in Supervisor Professional development. 

If any Supervisors are interested in being involved in Supervisor PD, even in a small way, please contact Professor Neil Spike, Director of Education & Training.

Peter Stevens (Rural SLO) and myself have been asked to speak to the EV Board on 20 July on behalf of Supervisors regarding program delivery, support, awareness and challenges proposed by transition and areas of improvement. 

We will be asking for feedback at the upcoming regional meetings but please contact us if you have thoughts on the above by our emails below.  

Finally, I would like to thank Damian Flanagan for his work as Peninsula SLO who recently retired from this role and pay tribute to Carolyn Royse, experienced practice owner, Supervisor, NE SLO and budding Medical Educator who died after a long illness in April this year. 

Dr Gerard Connors

Metro SLO

Rural SLO report

I see from a recent survey, that one of the impacts of their experiences associated with COVID lockdowns and working from home is that up to a fifth of Melburnians had seriously considered a tree change, with 6% already having made the move. 

30 years ago, with my wife Helen, 4 children, aged, 8, 11, 13 & 16, moved to the small community of Heyfield, in Gippsland. We are still here enjoying life & work with broader scope of practice and educating the next generation of doctors.  

All 4 of our children, after spending time away, have all moved back to our community, with our 11 grandchildren.  

We have created a unique vertically integrated training practice, hosting immersion & aged care medical students, interns & registrars.  

There will be a serious need for tree change GPs and GP Supervisors to come and join us – enjoying life and work and looking after the health of those making the move. 

Dr Peter Stevens

Rural SLO

Meet our SLOs